1: Email Sender
2: Subject Line
3: Greeting Section
4: Mail Body
5: Closing Line
1. Email Sender Name:
Set your email display name to show your full name.The added benefit of displaying a clear sender name is that your contact information will be properly filed by the
recipient's automatic contacts sorter.
2. Subject Line:
Keep your subject line clear and to the point. Include keywords in your subject line that match the content of your message; this will make it easier for the
employer to sort your message and find it again later using the search feature.
Software Testing Engineer - 5 Years’ Experience
Fresher-Software Testing Trained- Excellent Academic Record
Fresher BE 75% -Java Programmer < JOB ID, If any>
Fresher-Web Designer-Excellent-Graphic Skills
Application for Technical Support Position Job Code –XYZ
Network Specialist- 2 Years Exp HR Manager-MBA 8 Yrs
Experience Windows Admin-1 Year Exp- MCSE Certified
Fresher-MCA/CCNA Certified/Network Engineer
Technical Support-BSc- 2 Yrs Exp in Voice Support IT
Consultant- BTech/12 Yrs Exp
3. Greeting Section:
Make sure your e-mail includes a courteous greeting and closing.
Some greeting Examples:
Dear Hiring Manager
4. E-Mail Body:
With reference to your job advertisement for 8th June, I...
After having seen your advertisement in..., I would like...
I received your Email from... and would like...
Thank you for your email regarding interview schedule...
I am responding to the position advertised on the ...
Based on my skills in accounting and customer service, I am confident that I would be a great addition to your team.
5. Good Closing Lines:
6. Email Signatures:
< Your Name >
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The reason for email etiquette is to be considerate and knowing good etiquette can help you do that.
Email makes first impressions in the same way that letters and personal appearances do.
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