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Corporate Email Etiquette & Why It Is Important?

Corporate Email Etiquette & Why It Is Important?

Professional Email Etiquette for Fresh Graduates & Experienced Professionals Email Components:
1: Email Sender
2: Subject Line
3: Greeting Section
4: Mail Body
5: Closing Line
6: Signature

1. Email Sender Name:

Set your email display name to show your full name.The added benefit of displaying a clear sender name is that your contact information will be properly filed by the recipient's automatic contacts sorter.

2. Subject Line:

Keep your subject line clear and to the point. Include keywords in your subject line that match the content of your message; this will make it easier for the employer to sort your message and find it again later using the search feature. Examples: Software Testing Engineer - 5 Years’ Experience
Fresher-Software Testing Trained- Excellent Academic Record
Fresher BE 75% -Java Programmer JOB ID, If any
Fresher-Web Designer-Excellent-Graphic Skills
Application for Technical Support Position Job Code –XYZ
Network Specialist- 2 Years Exp HR Manager-MBA 8 Yrs
Experience Windows Admin-1 Year Exp- MCSE Certified
Fresher-MCA/CCNA Certified/Network Engineer
Technical Support-BSc- 2 Yrs Exp in Voice Support IT
Consultant- BTech/12 Yrs Exp

3. Greeting Section:

Make sure your e-mail includes a courteous greeting and closing.
Some greeting Examples:
Dear Sir,
Respected Sir,
Dear Hiring Manager

4. E-Mail Body: Good Opening Lines:

With reference to your job advertisement for 8th June, I...
After having seen your advertisement in..., I would like...
I received your Email from... and would like...
Thank you for your email regarding interview schedule...
I am responding to the position advertised on the ...
Based on my skills in accounting and customer service, I am confident that I would be a great addition to your team.

5. Good Closing Lines:  I look forward to your reply.

I look forward to hearing from you.
If you require any further information, feel free to contact me.
Should you need any further information, please do not hesitate to contact me.

6. Email Signatures: Some Examples:

Thank you
< Your Name>
Phone No:
Best regards
Phone No:
Thanking you
Phone No:
Phone No:
Yours faithfully

Some Important Tips:

 Never send a resume with a blank email message.
 Greet your recipient appropriately.
 Treat the body of the message like a cover letter.

List of Job searching websites:



Join Facebook Job related Groups

The reason for email etiquette is to be considerate and knowing good etiquette can help you do that.

Email makes first impressions in the same way that letters and personal appearances do.

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